For Local Spiritual Assemblies
Your Assembly's meetings, minutes, and calendar. In one place.
Propose agenda items, record decisions, gather every member's approval, and keep the Feast and Holy Day calendar running. It is private to your Assembly and set up for your community.
The demo is a fictional Assembly in Unity, Texas. No real community data.
Secretaries and officers
Record the meeting once. Minutes, approvals, and follow-ups stay together instead of scattering across documents and email threads.
Assembly members
Add an agenda item when it comes to mind. Read the minutes, then approve them or suggest a change, from a phone or a laptop.
Calendar coordinators
Run Feasts, Holy Days, and community events without needing access to the Assembly's own records.
How it works
From a thought on Tuesday to approved minutes on Friday
Propose
Any member adds an item to the shared agenda queue, with rich-text details. Mark it confidential when it needs to be.
Meet and record
The Secretary creates the meeting. Queued items become the first minutes. Add decisions, attendance, and the fund report, then click Meeting Complete.
Review and approve
Every member is emailed. Each one approves, suggests a revision, or declines, and the Secretary is told right away.
Follow up and find
Flagged items carry into the next meeting. Past decisions are a search away, and any meeting prints cleanly for the binder.
What's inside
Everything an Assembly does between meetings, and at them
Minutes and approval
Approval without the chase
Finish the meeting and click Complete. Every member gets an email that the minutes are ready. Each response goes to the Secretary as it happens, and you can see who approved and when.
- Revised minutes keep a link to the version they replace.
- A separate field records the decision on each item.
- The Fund Report form adds up the ending balance for you.
Agenda
An agenda that builds itself
Members add items whenever they think of them. Items wait in a queue until the Secretary creates the meeting, then become the first minutes. Recurring reports go in with one click.
- Reusable templates for the Secretary's and Treasurer's reports.
- A printable agenda for the room.
- A dedicated flow for incoming and outgoing correspondence.
Follow-up and search
Unfinished business carries forward
Flag a minute for follow-up and it moves into the next meeting with a link back to where it began. Search every past meeting by keyword, category, and date range. Matches are highlighted.
- Confidential items never appear in search results.
- Only the current version of a revised minute is shown.
- New officers inherit a record they can actually read.
Community calendar
Every Feast and Holy Day, already on the calendar
Feast and Holy Day dates are loaded for you. Switch the calendar between Badí' and Gregorian dates, including Ayyám-i-Há. Friends sign up to host from a public page, with no account needed.
- The host and your admins get a reminder the day before. Admins also hear about any date still without a host.
- Devotionals, firesides, study circles, children's classes, junior youth groups, deepenings, and more, with weekly or monthly repeats.
- Community members can submit events. An admin approves each one before it appears.
Privacy and roles
Private to the Assembly, open where you choose
Everything except the public calendar sits behind a login. Calendar volunteers are limited to the calendar. They cannot open minutes, agendas, or the member directory.
- New members receive a temporary password and choose their own at first login.
- Passwords are stored as one-way hashes, never as readable text.
| Member | Admin | Events Admin | |
|---|---|---|---|
| Read minutes and agenda | ✓ | ✓ | – |
| Propose agenda items | ✓ | ✓ | – |
| Approve minutes | ✓ | ✓ | – |
| Record minutes, run meetings | – | ✓ | – |
| Manage members | – | ✓ | – |
| Manage the calendar | – | ✓ | ✓ |
Questions
What Assemblies ask before they begin
Is our consultation private?
Yes. Everything except the public calendar page requires a login. Confidential items can be marked and are left out of search. Calendar-only volunteers are blocked from the Assembly's minutes, agenda, and member directory at the route level, not only hidden from the menu.
Will every member be able to use it?
The screens are plain forms and a rich-text editor that feels like a word processor. It works on phones as well as laptops. The demo lets members try it before the Assembly decides.
What happens when officers change?
Roles belong to the seat, not to the person who set things up. Any Admin can add members, deactivate them, and reset a password. People who step down stay in the historical record.
Where does our data live?
In a managed PostgreSQL database, with the application hosted on Vercel. Each community's data is kept apart from every other community's.
Does it follow how an Assembly actually works?
It was built alongside a working Assembly. Minutes are approved as a whole by the members, officers are tracked, a Fund Report category is built in, and Feast and Holy Day dates appear in both calendars.
Will it fill our inboxes?
Email is sent only for real events: minutes ready for review, an approval or a requested change, a Feast host signing up, and the reminder the day before a Feast or Holy Day.
What can friends outside the community see?
Only the public events calendar, which has no login. Events submitted from that page wait for an admin to approve them before anyone else sees them.
Try it
Explore a fictional Assembly in Unity, Texas
Six meetings of minutes, pending agenda items, approvals, and a full Feast calendar, all made up. Look around as an Admin, a Member, or an Events Admin.
Bring it to your Assembly
Tell us your city and state and we will reply about setting up your community. Demo logins are shared on request.
demo@lsaminuteminder.com
Write an email